LEGAL · Terms
Terms of hire
The terms on which Airscreens VFX Solutions hires equipment and supplies crew and consumables. Last updated 2 September 2026.
In plain English. Everything on this site is priced on application; nothing is booked until you have accepted a written quotation. Hire is weekly, prices exclude VAT and delivery, and the equipment stays ours. You look after it while it is with you, we look after installing and striking it where that is in the quote, and either side can only be held liable in the ways set out below. These terms are governed by the law of England and Wales.
1. These terms
1.1 These terms apply to every hire of equipment (including AirWall™, AirPanel™, Cinemattex™ and foam screens, drapes, access plant and containers), every supply of consumables and every supply of crew or services by Airscreens VFX Solutions Ltd, company number 17400389, registered office C/O XL Associates, Hazara House, 502-504 Dudley Road, Wolverhampton, WV2 3AA ("we", "us"), to the customer named in the quotation ("you").
1.2 They apply together with our written quotation. If the quotation says something different from these terms, the quotation applies.
1.3 Information on this website describes the equipment we hold. It is not an offer. A contract is formed only when you accept our written quotation, in writing or by instructing us to proceed.
2. Quotations and prices
2.1 All prices are on application and set out in the quotation. Unless the quotation says otherwise, hire prices are per week or part week, exclude VAT, and exclude delivery, collection, fuel, operator, crew and any plant or containers not listed.
2.2 A quotation is valid for the period stated on it, or 30 days if none is stated. Prices may change if the dates, location, sizes or scope you gave us change.
2.3 Additional work you ask for on site, and extra hire days, are charged at the rates in the quotation or, if none, at our then-current rates.
3. Booking, cancellation and changes
3.1 A booking is confirmed when you accept the quotation. Where the quotation asks for a deposit, the booking is confirmed when the deposit is received.
3.2 Cancellation and postponement charges are set out in the quotation. Where none are stated, costs we have already incurred or committed to for your booking (including transport, plant and crew) are payable if you cancel.
3.3 We may need to change crew, plant or equipment for an equivalent where the original is unavailable for reasons outside our control. We will tell you as soon as we can.
4. Delivery, installation and strike
4.1 Where the quotation includes installation, we will carry out a site inspection where we consider it necessary, and install, inflate and strike the equipment on the dates agreed. You must provide safe access, suitable ground, any power, permissions and permits, and a safe working area, and tell us in advance of anything on site that could affect the work.
4.2 Timings are estimates. We are not responsible for delay caused by weather, access, site conditions, other contractors or anything else outside our reasonable control, but we will keep you informed and rearrange as soon as we can.
4.3 Where the quotation does not include installation, you are responsible for the safe handling, installation, use and return of the equipment, and for using it only for its intended purpose and in accordance with our instructions.
5. The hire period and your responsibilities
5.1 The hire period runs from delivery (or collection by you) to collection by us (or return by you), including the days of delivery and collection, unless the quotation says otherwise.
5.2 The equipment remains our property at all times. You must not sell, sub-hire, lend, alter or part with it, or allow any lien or charge over it.
5.3 From delivery until collection you are responsible for the equipment. You must keep it secure and in good condition, use it only as intended, not move installed equipment without our agreement, and tell us straight away of any loss, damage or fault.
5.4 You are responsible for loss of, or damage to, the equipment while it is in your care, other than fair wear and tear, and will pay the reasonable cost of repair or, where it cannot be economically repaired, replacement. Cleaning beyond normal use is chargeable.
5.5 Inflatable screens are large structures exposed to weather. You must follow our instructions about wind, weather and use, and must stop using the equipment and tell us if conditions become unsafe.
5.6 Access plant may only be operated by suitably trained and certified persons. Where an operator is not included in the quotation, you are responsible for providing one.
6. Consumables
6.1 Consumables (fabric rolls, carpet, paint, tape, sashes) are sold, not hired. Ownership passes on payment in full. Risk passes on delivery. Colours are supplied to standard digi and chroma references and may differ slightly from images on screen.
7. Payment
7.1 Invoices are payable within the period stated on the quotation or invoice, or 30 days if none is stated. We may require a deposit or payment in advance for new customers or large bookings.
7.2 If an invoice is overdue we may charge interest and compensation under the Late Payment of Commercial Debts (Interest) Act 1998 and may suspend further hire or services until paid.
8. Our liability
8.1 Nothing in these terms limits liability for death or personal injury caused by negligence, for fraud, or for anything else that cannot be limited by law.
8.2 Subject to 8.1, we are not liable for loss of profit, loss of production time, loss of footage or data, or any indirect or consequential loss, and our total liability for any hire or supply is limited to the price paid or payable for it.
8.3 We hold public liability insurance. Details are available on request. You are responsible for insuring the equipment against loss and damage while it is in your care unless the quotation says otherwise.
9. Intellectual property
9.1 AirWall™, AirPanel™ and Cinemattex™ are trade marks used by us under licence. Nothing in a hire transfers any rights in the equipment, its design or these marks.
10. Events outside our control
10.1 Neither of us is liable for failure to perform caused by events outside our reasonable control, including severe weather, transport disruption, illness, strikes or government restrictions, provided the affected party tells the other promptly and does what it reasonably can to recover.
11. General
11.1 These terms and the quotation are the whole agreement between us for the hire or supply concerned. 11.2 If any part is found unenforceable, the rest still applies. 11.3 Neither of us may assign the agreement without the other's consent, not to be unreasonably withheld. 11.4 These terms are governed by the law of England and Wales and the courts of England and Wales have exclusive jurisdiction.